Cobra Concrete Cutting Service
  • Arlington Heights, IL, USA
  • Full Time

Cobra Concrete Cutting is currently hiring an AIA Billing Account Receivable Administrator with 2+ years prior AIA Billing/Account Receivable Experience to join our corporate office team in Arlington Heights, Il. The Billing & AIA Administrator will manage the entire preparation of specialty billing and will maintain files specific to AIA billings.

Cobra Concrete Cutting Services Co. is the leading provider of concrete sawing and drilling services in the Midwest. We pride ourselves on our commitment to complete client satisfaction and safety, and we have the reputation and track record to prove it. With offices serving Illinois, Wisconsin, Indiana, Missouri, Iowa, and Michigan, we pride ourselves on our commitment to complete client satisfaction and safety, and we have the reputation and track record to prove it.

Essential Skills, Knowledge, and Abilities:

  • Responsible for timely & accurate preparation of high-volume AIA billing, need to be familiar with lien releases, certified payroll and submittals for timely payments
  • Experience reviewing contracts for billing instructions & ensure compliance
  • Prior experience organization & getting an AIA process established & managed
  • Review of generated billing reports and invoices for accuracy
  • Review AP invoices; ensure all required documentation is received and matches to change order
  • Coordinate with construction partners to make any necessary adjustments to invoices, such as change orders and retention adjustments
  • Review progress invoices, monitors system invoices and maintains billing files
  • Research issues with invoices and follows to resolution
  • Analyze retainage and un-billed retainage; compare compensation against contract amount
  • Manage billing reconciliation and report on contract status
  • Assist with AP/AR activity to meet deadlines; research AP/AR issues as requested
  • Assist with month end close processes as requested
  • Other reporting and billing activities as requested
  • Additional duties as assigned to support a fast-growing organization

If you enjoy the challenge of a fun, fast-paced work environment, possess strong organizational skills & loves interacting with people then roll is for you!

Requirements:

  • 2+ years prior AIA Billing Experience & Account Receivable
  • Ability to work independently in a time sensitive environment & strives in a team-oriented environment
  • Advance user skills in data entry, client services & communications
  • Prior accounting software user, such as QuickBooks, Sage, Timberline, Peachtree, Quicken, Foundation, Budgetrac, Roots, Structure, Jobprogress, etc.
  • Must have very strong analytical abilities and have the ability to grasp/handle special projects
  • Must be able to write effectively and express oneself clearly and succinctly in email communications
  • Must possess sound decision-making skills and multi-task while working in an environment of stress with specific deadlines.
  • Demonstrated ability to maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures
  • Advanced Microsoft office skills
  • Pass a pre-employment background record & periodical check

Cobra Offers:

  • Medical BC/BS $500 deductible w/ a generous contribution (Employee+ Spouse is $56 a week!)
  • Great opportunities for career advancement
  • Short & Long-term disability w/ a 50k life insurance policy
  • Vacation, Holiday & Sick leave
  • 7-day trip (for 2) after ten years
  • Too many perks to mention, such as Thanksgiving Turkeys, Christmas party, etc.

 

Full Job Description
Cobra Concrete Cutting Service
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